LONG LAKE CENTRAL SCHOOL DISTRICT

DRAFT BOARD MEETING MINUTES

Date: November 9, 2005

Time: 7:00 p.m.

Type of Meeting: Regular

Place: Cafeteria

Members Present: Brian Farr

Hallie Bond

Vickie Plumley

Jules Comeau

Members Absent: Michelle Hamdan

Others Present: Kevin Crampton, Superintendent

Victoria Snide, Clerk of the Board

Michael Farrell

Peter Klein

Larry Reece

Call to Order:

The president called the meeting to order at 7:00 p.m. and followed with the Pledge of Allegiance.

Board Actions:

Approved: On Motion by Jules Comeau, seconded by Michelle Hamdan, with all in favor, Minutes of the October 13, 2005 meeting.

Next Meeting Date is scheduled for Thursday, December 8, 2005 at 7:00 p.m. in the cafeteria.

Public Participation: None

Mr. Larry Reece, the school district’s Auditor from Potsdam, New York, presented the 2004-2005 school year Audit. Mr. Reece stated the audit is in compliance with GASB34 guidelines. The school district has no debt and is financially healthy. Mr. Reece stated internal controls cannot be emphasized enough. A discussion on reserve funds also took place.

Approved: On Motion by Vickie Plumley, seconded by Hallie Bond with all in favor, the motion to approve the 2004-2005 school year Audit was tabled until the next meeting so the Board has time to review the audit.

Treasurer Reports are not yet available for October 2005 as bank statements were just received.

Approved: On Motion by Jules Comeau, seconded by Vickie Plumley with all in favor, Warrants #8 and #9 totaling: General Fund $65,367.79; Lunch Fund $2,912.01; and Trust & Agency Fund $19,602.40.

Comprehensive Budget Status Reports and a recap of heating fuel and gasoline expenses was presented.

Approved: On Motion by Jules Comeau, seconded by Vickie Plumley, the bid of $33,000.00 from B&D Enterprises of NNY, Inc. and permission for Mr. Brian Farr, Board President, to sign the contracts upon our attorney’s review and approval.

Approved: On Motion by Hallie Bond, seconded by Vickie Plumley, with all in favor, Reece & Associates of Potsdam, New York to provide auditing services for the 2005-2006 school year based upon our Request for Proposal. No other proposals were received.

Approved: On Motion by Jules Comeau, seconded by Vickie Plumley, with all in favor, an Audit Committee, consisting of the Board as a whole, per NYS Education Department regulations.

The Semi-Annual Asbestos Surveillance report was presented.

Initial Preliminary Budget Assumptions were presented. Discussion took place on distance learning, new bus specifications, and salaries.

Approved: On Motion by Vickie Plumley, seconded by Jules Comeau with all in favor, keeping the current school van in use instead of trading it in as budgeted. A new school van will still be purchased as originally budgeted.

Superintendent’s Conference Day, Field Trips, Conferences, and Adult Education classes were reviewed by Mr. Crampton.

Appointed: On Motion by Jules Comeau, seconded by Vickie Plumley, with all in favor, the following:

Boy’s Varsity Basketball Coach – Mr. Thomas Helms

Boy’s Modified Basketball Coach – Mr. David Olbert

Boy’s Basketball Unpaid Coaching Assistants – Mr. Kevin Austin

and Mr. Charles H. Farr

Outing Club Co-Advisors – Mrs. V. Lynn Malerba and Ms. Shannon

Germain to be paid at a rate of $140/day for one advisor under the Faculty Contract of Approved School Activities on a Non-School Day.

Fitness Center Attendant – Mrs. Nancy Wallace pending fingerprint clearance.

CSE/CPSE Parent Representatives – Mrs. Karen Seaman and Ms. Julie

LaScala

Tutor – Ms. Deirdre Dunham pending fingerprint clearance.

Approved: On Motion by Hallie Bond, seconded by Vickie Plumley, with all in favor, a cross contract with Erie BOCES for a Board Policy manual at a cost of $595.

M.A.R.S. Bleacher Company sent us a copy of a 20-year warrantee for an annual cost of $500. The Board took no action.

Approved: On Motion by Jules Comeau, seconded by Vickie Plumley, with all in favor, the Non-Resident Tuition Policy as presented.

The Geiger Area Ice Rink Joint After School Project is still underway. The Board is awaiting a letter from Town Supervisor Greg Wallace regarding upcoming expenses.

Approved: On Motion by Vickie Plumley, seconded by Jules Comeau, with all in favor, 504 plans for students #100293, 101993, and 022300.

The current seniors are being asked by the Board to research transportation costs with various busing/limo companies from Long Lake Central School to Bradley Airport in Hartford, MA for their senior trip.

Approved: On Motion by Jules Comeau, seconded by Vickie Plumley, with all in favor, the following Procedure:

All fund-raising money earned by a class becomes the property of the class as an entity and no one individual has a claim to any portion of it.

The 2005 NYSSBA Convention in Rochester, NY was attended by Board Member Jules Comeau. Mr. Comeau completed four sessions of the mandated Fiscal Training for Board Members. He has one to complete and is signing up for the final session in Saranac Lake.

The Bus Route Change to the dismissal Newcomb/Deerland Road Route was discussed.

The Early Go Home Drill, Bus Evacuation Drill, and Sheltering Drill will be held November 10, 2005.

Bryan Geiger submitted a thank you letter to the Board for defraying the costs of his attendance at the Junior National Young Leaders Conference.

Teacher Presentations to the Board on their school programs may be presented in the future per a request from Mr. Crampton.

A Memo regarding Executive Session Discussions was received from our attorneys Girvin & Ferlazzo.

2005 Yearbooks will still be a month or so before they are received. Mr. Crampton is researching the problems.

Public Participation: None

Motion to go into Executive session by Hallie Bond, seconded by Vickie Plumley, with all in favor at 9:50 p.m. Items to be discussed: personnel issues, faculty contract negotiations, unpaid lunch fund bills.

Motion to come out of Executive session by Hallie Bond, seconded by Vickie Plumley, with all in favor at 10:41 p.m.

Adjournment: On Motion by Hallie Bond, seconded by Vickie Plumley, with all in favor, the Board adjourned at 10:41 p.m.

Clerk of the Board

Victoria J. Snide